Privacy notice
JKA Scotland recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. You may revoke your consent at any time by clicking the above button.
What data we collect
The personal data we collect from you includes:
- questions, queries or feedback you leave, including your email address if you contact JKASCOTLAND.COM
- how you use our emails – for example, whether you open them and which links you click on
- your Internet Protocol (IP) address, and details of which version of web browser you used
- information on how you use the site, using cookies and page tagging techniques
- Upon applying for membership/licences we will collect; full name, date of birth, email address, street address incl postcode, and subscription preferences.
We use Google Analytics software to collect information about how you use JKASCOTLAND.COM.
Google Analytics stores information about:
- the pages you visit on JKASCOTLAND.COM
- how long you spend on each JKASCOTLAND.COM page
- how you got to the site
- what you click on while you’re visiting the site
We do not collect or store your personal information through Google Analytics (for example your name or address) so this information cannot be used to identify who you are.
Why we need your data
We collect information through Google Analytics to monitor how you use the site. We do this to help:
- make sure the site is meeting the needs of its users
- make improvements where the need has been identified
We also collect data in order to:
- gather feedback to improve our services, for
example our email alerts - respond to any feedback you send
us, if you’ve asked us to - send email alerts to active members
- allow you to access JKA Scotland events and make transactions
- provide you with information about local services if you want it
- monitor use of the site to identify security threats
The legal basis for processing personal data in relation to site security is our legitimate interests, and the legitimate interests of our users, in ensuring the security and integrity of JKASCOTLAND.COM.
The legal basis for processing all other personal data is that it’s necessary to perform a task in the public interest.
What we will not do with your data
- sell or rent your data to third parties
share your data with third parties for marketing purposes
We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.
How long we keep your data
We will only retain your personal data for as long as:
- it is needed for the purposes set out in this document
- the law requires us to
Where your data is processed and stored
We design, build and run our systems to make sure that your data is as safe as possible at all stages, both while it’s processed and when it’s stored.
All personal data is stored in the European Economic Area (EEA). Google Analytics data may be transferred outside the EEA, but this cannot be used to personally identify you.
Once per year we are required to send membership data to the Scottish Karate Governing Body this is located in Netherlee, Glasgow.
How we protect your data and keep it secure
We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data – for example, we protect your data using varying levels of encryption.
We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.
Your rights
You have the right to request:
- information about how your personal data is processed
- a copy of that personal data
- that anything inaccurate in your personal data is corrected immediately
You can also:
- raise an objection about how your personal data is processed
- request that your personal data is erased if there is no longer a justification for it
- ask that the processing of your personal data is restricted in certain circumstances
If you have any of these requests, get in contact with our Data Protection Officer.
Links to other websites
JKASCOTLAND.COM contains links to other websites.
This privacy policy only applies to JKASCOTLAND.COM, and does not cover other websites that we link to. These websites have their own terms and conditions and privacy policies.
Following a link to another website: If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.
Following a link to JKASCOTLAND.COM from another website: If you come to JKASCOTLAND.COM from another website, we may receive information from the other website. We do not use this data. You should read the privacy policy of the website you came from to find out more about this.
Changes to this policy
We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.
If these changes affect how your personal data is processed, we will take reasonable steps to let you know via your email of record.
Contact us
Contact the data protection officer if you:
- have a question about anything in this privacy notice
- think that your personal data has been misused or mishandled
Data Protection Officer
Paola Burrows, contactable at info@jkascotland.com